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4 Follow Up Email Templates To Get Responses

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Do you think a follow-up email is something that doesn’t work? Think again. There are plenty of reasons why your recipients might not respond to your first email, and only one of them is because they aren’t interested in your proposal, question or request.

That is why if it’s important for you to get a response or to make a sale with the help of an email, it’s always good to write a follow-up email. But how do you write one without sounding too pushy? If you aren’t able to answer this question on your own, we are here to help you. Here are 4 examples of great follow up emails for different situations.

Related on WebCreate.Me -> Email Marketing Tools for Affiliates 🙂

Check out intro video (6 mins):

.. let’s start 😉

Email number 1: When you aren’t sure who makes the decision

If you’re writing to ask for a certain favor and aren’t sure that you’re asking the right person about it, the whole situation might seem very complicated. Assuming you aren’t able to check which person exactly can help you, you could consider writing the following email:

Hi [name],

I wrote you some time ago asking about [the purpose of your previous email]. I understand that you must be getting a lot of similar emails daily and I don’t want to fill your inbox any further.

However, could you kindly do me a favor? I would like to contact the person responsible for [solving a problem you specified in the previous email]. If you are able to refer me to them, could you do so? Or could we schedule some time to discuss [the problem] with you if you are that person?

Thank you, and have a good day!

[your name].

Even if the person you’re writing to isn’t the one able to solve the problem for you, there’s at least a chance they’ll point you in the right direction. And if they are the one, such letter will remind them to write you back.

Email number 2: When you can offer an alternative

This one might not be effective for sales emails but will work in case you need to get a reply anyway (for example, when you’re pitching a guest post or a job offer).

Hi [name],

I wrote you some time ago asking about [the purpose of your previous email]. I understand that you must be very busy. I was wondering if you received my previous email? I was looking forward to hearing back from you.

If you don’t have time at the moment, maybe I should contact you next week?

Thank you, and have a good day!

[your name].

Of course, choosing the time is up to you. Maybe you can wait and write a follow up email in a month – and maybe you have only a week left before the deadline.

Another tip here is to add something you forgot to mention. Maybe it was some additional data related to your guest post – a quote, an image, etc. Or maybe it was a portfolio piece you wanted to show. Either way, if you have something to add, add it. This would give your follow up email even more meaning.

However, be careful not to overdo here. If you’re going to write a lot of emails each time you have something to add (especially when it’s not important), this probably won’t do you any good.

Email number 3: When you need to know the answer.

This one works for proposals mostly. If you offered something to a recipient and they didn’t reply but you need to hear from them (or at least to clarify whether they are interested in your offer or not), you can write a follow up email that explains that.

Hi [name],

I wrote you some time ago asking about [your proposal]. Usually, when I don’t hear from someone for a [time period of your choice], this means they’re either not interested or too busy to reply.

Could you please let me know whether you’re still interested in my proposal or not? I wouldn’t want to bother you with further offers if not, so the answer is really important to me.

Thank you, and have a good day!

[your name].

Email number 4: When you’ve been told to contact them later.

Sometimes, even a reply might not give you something you expected, especially if you were told to contact the recipient later. Maybe this means they will be interested in your proposal after a certain time period – or maybe this was a polite way of declining your offer. Either way, if you need to write a follow up email to find out for sure, here’s a template you can use:

Hi [name],

I wrote you some time ago asking about [the purpose of your previous email]. I know that we put this on hold for a time being, but I wanted to send over [some information relevant to the topic]. I think it would be interesting for you to check this out.

When do you think we will be able to pick the topic back up?

Thank you, and have a good day!

[your name].

Use these patterns as an example or an inspiration, change them or send them just like that, and enjoy. Hopefully, they’ll help you make the most out of your emails! We would suggest to spend more time and adjust them to your audience in order to scale your marketing efforts better.

We also highly recommend to apply principles of email A/B testing to make sure which one works the best for you. Without proper testing and analyzing you will be loosing plenty of leads and clients.

In the above mentioned article about email marketing tools you can find some professional tool which will help you manage, monitor and automize your email strategy.

Author Bio: Christina Battons is a creative writer and content strategist who helps people and students succeed at self-education, writing, motivation, professional development and more by sharing with them my knowledge. Nowadays writing blog posts at EliteEssayWriters and I am also an active author on many websites. In my spare time, I prefer to read novels and crime thriller stories. Feel free to follow me on Twitter.


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